We will be sending out a lot of our communication to Vendors through email this year - please ensure you have added our email address (email@example.com) to your "Safe Sender" list so you don't miss out on our important communication.
As a reminder, our Bazaar is once again being held at Carson Graham Secondary School (2145 Jones Avenue, North Vancouver) and our doors will be open to visitors and shoppers from 10am – 4pm each day. Vendors are encouraged to take advantage of our early morning set up between 8am and 945am, as all vendors will need to be fully set up and ready for opening prior to 10am.
Doors will open for vendors at 8am (please do not begin to unload your vehicle prior to this, as we don’t want to cause congestion around the Vendor Loading Doors), and we have made increases to the number of volunteers available for assistance with shuttling your booth displays and products to/from your vehicle to your booth! If you joined us last year, you will recall that the Vendor Loading Doors are located at the back of Carson Graham Secondary; directly across from the school’s football field. Vendors will not be permitted to load in or out through the front / main doors!
Please do not permanently park your vehicle in the back parking lot, once you are finished unloading your vehicle. Vendors are reminded that both front and rear parking lots are reserved for customers, and we ask that you please park your vehicle on neighboring streets. These streets do not require permits to park there, but we do ask that you be courteous to residents and don’t block driveways/laneways, or park on / walk over resident’s property or yards.
Returning this year, you will be given 2x small buttons with our Christmas tree logo on it. These are your Vendor Buttons, and must be worn by you and any other person working in your booth. This will help our door staff clearly identify who you are, and we ask that you wear the button in a spot that is clear and easy to see.
We are happy to announce that as a special treat for vendors, Starbucks Pemberton Plaza once again has your morning pick-me-up covered once again with their generous donation of brewed Pike Place coffee. They’ll be providing coffee during the setup time only, so feel free to bring your own travel mug to fill! We’ve also secured a great bunch of food vendors outside the venue, but it’s always a great idea to bring water and snacks. Returning again this year is our Bazaar Lounge (set up in the Dance Studio space of Carson Graham Secondary), which will have small bistro tables and chairs set up for customers and vendors to use; as well as a microwave that customers and Vendors can use.
Like last year, there will be free wifi at the school for vendors to utilize. This continues to be an area we strive to improve each year, and we have worked hard with our internet provider to ensure better coverage areas and higher quality of internet signal again this year. Please be respectful that there are potentially over 200 vendors accessing our wifi at any given point, so there could be moments where the signal is weaker or it takes a bit longer to access the wifi. To be respectful of all participating Vendors, please do not continuously access the wifi (streaming videos, browsing websites, conducting business emails, etc.) as this takes up a "spot" on our wifi and can potentially block another Vendor from having access. For security purposes, each weekend’s wifi code will be provided to you before we open the doors to the public.
FOOD SELLERS – you are strongly encouraged to check out our website for full information, requirements, as well as all the necessary links to forms and regulations set out by Vancouver Coastal Health.
Vendors selling delicious food items are required to submit a copy of their Permit/License to Operate, or a copy of their letter of confirmation to us. We have included a field within our digital application form for you to easily attach your Permit / License. Otherwise, if you're still in the process of applying for your Permit / License, please email a copy of your paperwork to firstname.lastname@example.org .
If you would like to hand out samples at the Bazaar, you MUST have a hand washing station at your booth. Hand sanitizer is not an acceptable alternative. In order to minimize direct food handling at the bazaar, please portion and pack your samples before the event. If you’re not sure how to set up a hand washing station, please visit our website (www.nvholidaybazaar.com) for more information, or feel free to reach out to us before the bazaar for assistance.
Please note that VCH will attend our event on each day to ensure application and certification adherence, and should they decide to shut your booth down, any and all fees you’ve paid NVHB won’t be refunded. Protect yourself and visit their website (http://www.vch.ca/locations_and_services/find_health_services/) for more information as well as their application process.
Many of you are probably wondering where you are, on our floorplan. Floorplans will be posted on our Facebook page (search “North Vancouver Holiday Bazaar”) and website (www.nvholidaybazaar.com) the Wednesday prior to each weekend’s show. Additionally, Chris will be stationed at the Vendor Loading Doors again this year and will have a copy of the floorplan with him. He’ll be more than happy to point you in the direction of your booth upon your arrival.
In our summer mail-out package, you’ll also receive a handful of Bazaar postcards. Vendors who participated with us last year really appreciated these to hand out to customers and loyal supporters, and so we brought this feature back again this year. New this year: include an element of your own advertising on our postcard (company sticker, writing your business name on the back of the post card, etc.) and for each customer that brings your company-supported NVHB postcard in, you'll receive an entry to win $100 off your table rental fee for 2018!
As a reminder, the first 100 guests get in free every day (last year, this took 13 minutes!); otherwise, admission is only $3. We have a ton of advertising happening as we get closer to the Bazaar, including banners in prominent advertising areas within the North Shore; lawn signs in the neighborhoods surrounding Carson Graham; as well as significant newspaper and radio advertising (be sure to listen for our extensive advertising on Roundhouse Radio during the weeks leading up to our Bazaar weekends!)
Have you “liked” our Facebook page yet? What about our Instagram account? Search “North Vancouver Holiday Bazaar” and give us a ‘like’ and you’ll stay up to date on our advertising!
Once again, we’ll be hosting a raffle benefitting our sponsor group. If you’d like to donate something to the raffle, please have it ready for pick up after the doors have opened and our volunteers are circulating around.
Survival List of Necessities
Plan to bring ALL ESSENTIAL EQUIPMENT for yourself and your exhibit. We do not provide extension cords, power bars, speakers, scissors, tape, pens, or anything else. Please bring your own table covering – and you are encouraged to use one, as rental tables usually aren’t of the best quality for appearances.
* A water bottle and/or travel mug. There are a few water fountains at the school, and there is also a large sink you can access to fill your bottle with tap water.
* A really good float! There is no convenient place near Carson Graham for making change, so come prepared.
* Dress comfortably! Given the size of the gymnasium, temperatures can fluctuate as the space fills up with people, so dress in layers. Wear comfortable shoes, as you may be standing for long periods of time.
* Other things that might make life easier: snacks, gum, lip balm, Advil/Tylenol, etc.
* If you have indicated on your application form that you would like an additional chair, arrangements will be made to have this chair delivered to you at the start of each day's show. Otherwise, like last year, there will be no additional chairs available at the school this year.
Lastly, we’ll be using poinsettias as one of our décor elements throughout the Bazaar. If you have severe allergies, please let us know and we will do our best to relocate the plants away from your booth. Additionally, we will be selling the poinsettias after each weekend’s event, so if you are interested in purchasing one, please speak to one of our coordinators.
We think we’ve taken enough of your time, but thank you for reviewing this important information! Get back to your crafting and preparing for our event, but if you have any further questions or concerns, please do not hesitate to reach out to us (as a courtesy, we ask that you please email our general account: email@example.com).